There are many reasons why business owners decide to move office. It might be that the current space is not sufficient for the number of employees you now have. Or it might be that you want somewhere which is nicer than the back of your shop for clients to visit! Whatever the reason, moving offices can be the greatest thing a business owner can do.
However, it can also be a stressful time as you don’t want work to be affected by the move. Here is everything business owners need to know about moving office to ensure it all runs smoothly!
Get your mail redirected
Despite you telling clients about the move, they might still send mail to your old address. You don’t want invoices from customers getting misplaced which could affect the revenue of your business. Therefore, you should look into getting your mail redirected to the new office for the time being. You might only want to do it for a couple of months until everyone knows exactly where you are. You can find out more about mail direction on this site. It also means the new tenants of your old office won’t know all your business too!
Send out new business cards to clients
One of the first things you should do when you move office is to order new business cards for your clients. You want to ensure they know exactly where you are and the best way to contact you. Contact a design company who will be able to create you a business card with the new office address. As well as sending this out to clients, you can also take them along with you to events and meetings with potential new customers. It will be necessary to update your website and email signature so that it says your new address.
Choose somewhere with easy access to roads
When choosing a new office for your business, you need to pick somewhere which has good access to the roads. That way, you and your employees all can get back home without any issues. It also means you can get to your clients easier, and they can come to you without much stress. It’s also worth choosing somewhere which has public transportation nearby, in case members of your staff don’t drive.
Give employees plenty of notice
It’s so important that when you move office that you give employees plenty of notice. They might need to change their transport plans to be able to get to the office. Also, it might take them longer to get there in the morning, so they might have to change their morning plans such as childcare. If it’s going to be an issue for them, you might need to give them a monetary incentive to ensure they stay with your company.
Arrange a moving company to collect your stuff
When you are moving office, you should always get a removals company to help you with the move. It’s never a good idea to just rely on yourself and your employees to move the items. Therefore, you should contact several moving companies to see how much they will charge for the move. Once you have found one, you need to ensure you box everything and label it all so that the move will go smoothly. You may want to put labels on everyone’s desks, so there is no arguing when you get to the new place!
Clean the old office to get your deposit back
It’s likely that you had to put a deposit down when you leased out the office. To ensure you get it back, you need to make sure the office is clean and tidy before giving back the keys. When moving your belongings, there may be mess left behind that will need cleaning. Also, you may want to leave items behind such as old desks or chairs that you won’t need in the new office. If that’s the case, you should get a rubbish removal company much like Paul’s Rubbish to come and collect your old belongings.
Get technology installed to ensure work is not affected
It’s a good idea that you make sure that all technology is installed before you move into the office. Therefore, you should ring a carrier as soon as you know you are moving to book in for internet connection. It might be more complicated than you think if it’s not been equipped for fiber. You should also make sure to install all computers and other devices before staff return. That way, they can start back on their work as soon as possible!
Hopefully, this advice will ensure the move to a new office runs smoothly!